You asked: How do you keep safeguarding records?

Where are safeguarding records kept?

Child protection records should be stored in a locked cabinet preferably within the DSL’s office with access only to those with direct child protection responsibility for children.

How long do we keep safeguarding files?

The guidance for schools on record keeping and management of child protection information states that: Child protection files should be passed on to any new school the child attends and kept until their 26th birthday (this is 7 years after they reach the school leaving age) (IRMS, 2016).

How do you record safeguarding concerns?

Details that are fundamental when recording concerns include:

  1. The child’s name, age and address (if known).
  2. Exactly what the child said in their own words.
  3. Any information that has been given about the alleged abuser.

Why is record keeping important in safeguarding?

Good case recording is a vital component of professional practice. It supports continuity of care, risk assessment and risk management, documents thinking, decision making and actions taken. It is a professional aid to planning and analysis.

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What is record keeping in safeguarding?

Records should be factually accurate, relevant, up to date and auditable. They should support monitoring, risk-assessment and planning for children and enable informed and timely referrals to be made when necessary. A well maintained chronology is a fundamental part of good record keeping.

Where should records of abuse be stored within the service?

Child protection records must be stored in a secure (i.e.locked) filing cabinet, accessible through the designated senior or their deputy and other senior staff in larger schools to ensure reasonable access.

Should safeguarding records be disposed of?

Records (including copies) not selected for archival preservation and which have reached the end of their administrative life should be destroyed in as secure a manner as is appropriate to the level of confidentiality or protective markings they bear.

What are the 5 R’s of safeguarding?

All staff have a responsibility to follow the 5 R’s (Recognise, Respond, Report, Record & Refer) whilst engaged on PTP’s business, and must immediately report any concerns about learners welfare to a Designated Officer.

How long should social care records be kept?

their social care records for adults are kept or disposed of in accordance with the Data Protection Act 1998 and three years from last date of entry. their social care records for children are kept or disposed of in accordance with the Data Protection Act 1998 and 80 years from last date of entry.

What are the 3 basic principles for safeguarding information?

Ensure all staff understand the basic principles of confidentiality, data protection, human rights and mental capacity in relation to information-sharing.

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How do you write a safeguarding report?

Write up their narrative, giving as much detail as possible. Remember to include date and time, what was said and any names and locations. Don’t disclose any information to non-relevant parties. Contact your DSL immediately and inform them of the situation using the report you made.

What is best practice when recording concerns?

Keep clear, accurate and legible records. Make records at the time the events happen, or as soon as possible afterwards. Record your concerns, including any minor concerns, and the details of any action you have taken, information you have shared and decisions you have made relating to those concerns.