How do you protect fire records?

How do I protect archives from fire?

Using flame retardant materials for walls, doors and other areas can help contain and block the spread of flames. For buildings that house archives and records, there can be additional passive fire protection systems that can help protect these fragile documents.

How do I protect records from loss or damage?

Always keep desks and records storage areas clean and free of records when not in use. Distinguish between information and records as soon as possible after creating/receiving them: keep records safe for ongoing use and remove non-record information as soon as possible.

How do you protect your records?

Steps You Can Take to Secure Records at Your Company

  1. Lock Everything Down. …
  2. Install Fire and Security Alarms. …
  3. Limit Access to Your Critical Records. …
  4. Label All Records, Files and Cabinets Appropriately. …
  5. Conduct Regular Audits. …
  6. Destroy Your Records Securely—and Document When You Do.

What are the methods of fire protection?

Common Fire Protection Systems

  • Wet Fire Sprinkler Systems. …
  • Dry Pipe Systems. …
  • Special Hazard Fire Protection Systems. …
  • Dry Chemical Fire Suppression Systems. …
  • Gaseous Fire Suppression Systems. …
  • Foam Fire Suppression Systems.
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How do you secure electronic records?

Hardware Security

Just as you may keep physical documents locked in fire-resistant file cabinets, keep computers protected with passwords that regularly change, encryption, up-to-date antivirus software, regular virus scans, automatic time-out features, and other security measures.

How can fire affect records?

At any time, fire can destroy an organization’s vital records. Once a record is burned, it is unrecoverable and irretrievable.

What security should be in place for records?

Follow these basic security measures to safeguard physical (i.e., paper) documents and records: 1. Fit doors and windows in all offices and records storage areas with strong locks. 2. Keep filing cabinets and other records storage areas locked at all times when not in use.

How do you provide physical protection for records?

6 ways to protect physical records

  1. Keep them under lock and key. Physical records should not be kept in an unlocked drawer or file cabinet. …
  2. Digital upgrade. …
  3. Limit access. …
  4. Create a retention plan. …
  5. Do you need a paper copy? …
  6. Install surveillance.

What is record protection?

This term refers to the process of securing documents, records and files against damage or destruction. This damage is usually unintentional.

What are three 3 rules for preventing fires?

Ways to prevent fire incidents:

  • Avoid unattended or careless use of candles. No open flames are allowed inside any Tufts University building.
  • Keep BBQ grills at least 10 feet from the house. …
  • Do not disable smoke or CO detectors. …
  • Do not smoke indoors. …
  • Do not leave your cooking unattended.
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What is the most common type of fire protection equipment?

Water. A fire suppression system that relies on water is the most common type of fire suppression system, and most people choose to have them installed in businesses and buildings.

What are the two main types of fire protection systems?

Fire protection for buildings

  • Passive Fire Products. …
  • Portable Fire Equipment. …
  • Alarms and Evacuation Systems. …
  • Fire Sprinkler Systems. …
  • Fire Safety Training.